Streamline Sponsor Registration: Introducing Pre-Assign Contact to Tickets (Beta)
We are excited to announce the beta release of our new Pre-Assign Contact to Tickets feature, designed to revolutionize sponsor registration and enhance overall event management. This powerful addition to Ticket Falcon addresses a crucial need for event organizers: ensuring accurate guest lists and simplifying the check-in process, especially for sponsored events and events utilizing our sub-event feature.
The Challenge of Sponsor Ticket Management:
Managing sponsor ticket allocations can be challenging. Our "sub-events" feature allows you to create private registration links, providing sponsors and other groups exclusive access to their allocated ticket blocks. This allows for controlled registration and ensures that reserved tickets are not publicly available. However, even with this targeted approach, sometimes sponsors or groups may not utilize all their allotted tickets. This can lead to gaps in your guest list, making it difficult to accurately gauge event capacity and plan effectively.
Our Solution: Pre-Assign Contact to Tickets
The Pre-Assign Contact to Tickets feature allows event organizers to:
- Quickly assign comped tickets: Bypass payment and pre-populate your guest list with attendees, saving valuable time and effort.
- Create Ticket Falcon accounts automatically: If the contact does not have an account, one will be created for them seamlessly. This allows the contact to manage the tickets and attendee information. Note: Ticket Falcon accounts are primarily used for ticket buyers or those managing tickets on behalf of others. Individual guests may not need a separate account unless they purchase or manage their tickets directly.
- Assign a single guest per submission: Maintain accuracy and organization in your guest list.
- Customize ticket types with sponsor names: For efficient check-in and sponsor recognition, include sponsor information directly on the ticket (e.g., "VIP | Sponsor: [Sponsor Name]").
- Ensure Full Utilization of Allocated Ticket Blocks for Sub-Events (Private Registrations): By allowing event organizers to pre-assign the remaining tickets within these private allocations, you can guarantee that your guest list is complete and accurate. This is crucial for precise capacity management, table assignments, and overall event planning.
- Empower sponsors and guests: Allow contact (ticket buyer) to manage their own attendee information and ticket distribution through their Ticket Falcon accounts.
- Improve check-in experience: With pre-registered guests, check-in becomes faster and smoother for attendees and staff.
How It Works for Sponsors:
Imagine a sponsor has a private link for 10 tickets but only registers 5. With the Pre-Assign Contact to Tickets feature, you can pre-assign the remaining 5 to ensure they are accounted for. This finalizes your guest list and leverages our existing communication tools, like reminder emails, to engage these newly assigned attendees. The guest assigned will be able to log in to their Ticket Falcon account to edit their attendee information or send the ticket to another guest. This process defaults the guest's name to "Guest of [Contact Person's First Name and Contact Person's Last Name]" (using the contact information provided in advance). This way, even if the attendee information is not edited, guests can still check in by giving the name of the person who invited them or registered on their behalf. Additionally, attendee survey questions are bypassed during this process since the tickets are pre-assigned.
Benefits for Event Organizers:
- Significant Time Savings: Eliminate the need for manual, one-by-one guest entry, freeing up valuable time for other crucial event-planning tasks.
- Accurate Guest Lists: Gain a more complete and accurate picture of event attendance, crucial for capacity management and planning.
- Streamlined Check-in: Reduce wait times and improve everyone's check-in experience.
- Enhanced Sponsor Management: Simplify sponsor registration and provide them with greater control over their guest lists.
- Improved Communication: Leverage our reminder email functionality to keep attendees informed and engaged.
- Better event planning: Knowing the exact number of people attending helps with table assignments, catering, and other important aspects of your event.
Ready to Streamline Your Sponsor Registration?
Event organizers can contact us to activate this beta feature and start experiencing its benefits. We appreciate your feedback during this phase.
Introducing Text Messaging: A New Way to Connect with Your Attendees
We are thrilled to announce a powerful new feature to revolutionize how you connect with your attendees: Text Messaging.
You have relied on email for the longest time to communicate important updates, reminders, and announcements to attendees. While email is great, it's not always the most effective way to reach people in today's fast-paced world. That's why we've built a robust text messaging system directly into your event dashboard.
Why Text Messaging is a Must-Have for Your Events
- Instant Delivery, Immediate Impact: Text messages boast incredible open rates, with most messages read within minutes of being received. Your urgent announcements, schedule changes, or important reminders will be seen almost instantly.
- Higher Engagement: Forget getting lost in crowded inboxes. Text messages cut through the noise and grab attention, ensuring your message gets the attention it deserves.
- Improved Attendee Experience: Keep your attendees informed and engaged with timely updates, personalized messages, and valuable information delivered right to their fingertips. Happy attendees make for successful events!
- Boost Attendance: Send reminders about key sessions, workshops, or networking events to maximize participation and ensure your attendees don't miss out.
Simple, Affordable, and Powerful
We made it incredibly easy (and budget-friendly!) to start using text messaging:
- Purchase Credits: Each credit is just $0.04, or grab a bundle of 100 credits for only $4.00. One credit equals one text message.
- Access the Feature: Head to your event dashboard and click "Text Message Attendees" in the top link menu.
- Craft Your Message: Write your message (up to 153 characters per message), and choose to send it to all attendees or select specific individuals.
- Verify Phone Numbers: We automatically check phone numbers for validity to minimize undelivered messages. If an attendee is missing a number or has an incorrect one, you can easily add or edit it directly within the platform.
- Send & Track: Hit send and watch your message reach your attendees instantly! You can also view and download a detailed log of all sent messages.
Take Your Event Communication to the Next Level
This new text messaging feature empowers you to create more engaging, interactive, and successful events. We believe instant communication is key to building a strong connection with your attendees, and we're excited to see how you use this new tool to enhance their experience.
Read MoreUnlock Exclusive Events with Waitlist-Only Mode
Tired of events filled with passive attendees? Want to cultivate a truly engaged and passionate audience? Our new Waitlist-Only feature empowers you to do just that. It's not just another waitlist; it's a powerful tool to curate an experience that resonates deeply with everyone present.
What is Waitlist-Only, and How Does It Work?
Imagine hand-picking your ideal audience from a pool of eager applicants. That's the power of Waitlist-Only. Instead of opening your event to immediate registration, you activate a waitlist. Potential attendees express their interest, giving you valuable insights into who's genuinely passionate about your event. You then review the list, select the best fit, and grant them access to register or register them automatically.
Here's the simple process:
- Enable Waitlist-Only: Click the "Allow Waitlist Signups" button under the advanced settings when creating your event.
- Gather Interested Participants: Promote your event and watch your waitlist grow with eager individuals.
- Curate Your Guest List: Review waitlist applications based on your criteria, ensuring alignment with your event's goals.
- Grant Access & Finalize Registration: Select attendees and send them invitations to officially register or register them automatically.
Why Choose Waitlist-Only?
- Quality Over Quantity: Attract attendees genuinely invested in your event's theme, leading to richer interactions and more meaningful connections.
- Elevated Exclusivity: Position your event as a sought-after experience, increasing its perceived value and desirability.
- Higher Engagement, Fewer No-Shows: Attendees selected from a waitlist have demonstrated a strong desire to be there, dramatically reducing no-show rates.
- Tailored Event Experience: Craft a more impactful event with an audience predisposed to engage and contribute positively.
- Control & Flexibility: You control your guest list, ensuring every attendee contributes to a vibrant and successful event.
Imagine the Impact Across Various Event Types:
- Exclusive Product Launches: Generate pre-launch hype and reward your most loyal customers with exclusive first access.
- Intimate Workshops & Masterclasses: Guarantee participants possess the necessary background and commitment for an optimal learning environment.
- Targeted Networking Events: Connect professionals with shared interests, maximizing the potential for valuable relationships.
- High-Impact Community Gatherings: Foster a stronger sense of community by inviting members who actively contribute and align with your group's values.
- Limited-Seating Conferences: Ensure every seat is filled with a passionate, engaged participant who will contribute to dynamic discussions.
Ready to Experience the Difference?
Don't just host another event; create an unforgettable experience. Log into your account today, enable the Waitlist-Only feature, and start building your ideal audience. It's time to elevate your events to the next level!
Read MoreTicket Falcon Makes Event Ticketing Even Easier with New Ticket Sharing Feature
We always strive to improve the ticketing experience for event organizers and attendees. We heard your feedback and are thrilled to announce a significant new feature to make managing and sharing tickets a breeze: Individual Ticket Sharing for Attendees.
We understand that coordinating group outings can be a hassle. That's why, in addition to our traditional ticket-buyer-focused platform, we developed this powerful new option for greater flexibility.
What is Individual Ticket Sharing?
Previously, all ticket confirmations were sent directly to the ticket buyer, who was responsible for distributing them to their group. While our system remains ticket buyer-based at its core, this new feature empowers event organizers to allow ticket buyers to share individual tickets with their guests effortlessly.
Benefits of Enabling Individual Ticket Sharing:
For Event Organizers:
- Enhanced Attendee Experience: Offer your ticket buyers a more convenient and user-friendly experience, making managing their group's tickets easier.
- Reduced Support Inquiries: Minimize questions and confusion about ticket distribution among groups, freeing up your time to focus on other aspects of your event.
- Increased Attendee Satisfaction: A smoother ticketing process leads to happier attendees, positively impacting your event's reputation and future success.
For Ticket Buyers:
- Simplified Ticket Management: No more forwarding multiple tickets or dealing with complicated distribution methods. Share tickets individually with just a few clicks.
- Improved Group Coordination: Easily ensure each guest has their own ticket directly, reducing the risk of lost or misplaced tickets.
- Increased Convenience: Attendees receive their tickets directly to their email, with a magic link for easy access and a QR code for quick entry.
How It Works:
- Event Organizer Enables the Feature: Event organizers can enable the "Ticket Sharing" option during event setup.
- Ticket Buyer Purchases Tickets: As usual, the ticket buyer completes the purchase on Ticket Falcon.
- Ticket Buyer Accesses "My Tickets": The ticket buyer can log in to their Ticket Falcon account and navigate to the "My Tickets" page.
- "Share Ticket" Link Appears: A "Share Ticket" link will appear next to each order if the event organizer has enabled the feature.
- Ticket Buyer Enters Guest Email: The ticket buyer simply clicks the "Share Ticket" link, enters the guest's email address, or uses the existing email from the checkout page and confirms.
- Guest Receives Ticket: The guest will receive an email containing a unique, secure "magic link" to access their ticket and a scannable QR code. This email is specifically for one ticket. If an attendee is receiving multiple tickets, they'll receive multiple emails.
Important Note: Ticket confirmations will still be sent to the ticket buyer as the primary point of contact. This new feature provides an additional, optional layer of convenience for distributing tickets within a group.
We're excited to offer our users this new level of flexibility and convenience. We believe Individual Ticket Sharing will revolutionize the way groups experience events together.
Read MoreTicket Falcon Takes Table/Section Sales to the Next Level!
Ticket Falcon launched a game-changing feature for event organizers: selling entire tables/sections with individual seat details and attendee information.
The Old Way: One Table/Section, One Name
Previously, if you wanted to sell a table or section at your event, you could only collect attendee information for one person—the primary purchaser. This meant missing out on valuable data for the rest of the table or section guests.
The Ticket Falcon Way: Every Seat, Every Detail
Now, with our new feature, you can:
- Sell complete tables/sections while capturing individual attendee information for each seat. This allows for more personalized communication, targeted marketing, and accurate guest lists.
- Display the full table/section price upfront, making it clear to buyers what they're getting and streamlining the purchase process.
- Offer greater flexibility. Do you want to sell individual seats and whole tables/sections? No problem! Ticket Falcon supports both options.
Benefits for Event Organizers:
- Improved data collection: Gather comprehensive attendee information for better event planning and follow-up.
- Enhanced communication: Target specific guests with relevant information and promotions.
- Streamlined check-in: Quickly and efficiently check-in attendees with complete guest lists.
- Increased revenue potential: Offer premium table/section options and attract larger groups.
Beyond Tables/Sections: General Admission, Too!
This powerful feature is not just for tables/sections. You can also use it for general admission tickets, allowing you to collect information for every individual in a group purchase.
Ready to experience the future of table/section sales?
Log in to your Ticket Falcon account today and start setting up your event with our new table/section selling feature, which can be accessed from the create/edit ticket types page.
Automate Your Ticket Sales with New Triggers
Take control of ticket sales like never before. Our latest update lets you automatically trigger sales for one ticket type when another sells out.
Initially, you had the option to set specific start dates and times for ticket types or to trigger sales based on the end date of another ticket type. We added a powerful new trigger: start ticket sales when another ticket type sells out.
Use Cases for Enhanced Sales Triggers
- Early Bird Specials and Tiered Pricing: Offer discounted "early bird" tickets to create a sense of urgency and reward early buyers. Once those sell out, you automatically start selling regular-priced tickets.
- Exclusive Access or VIP Experiences: Limit the availability of premium tickets or VIP packages. Once the allocated number is sold, trigger sales for general admission tickets.
- Multi-Day Events or Conferences: To manage attendance and avoid overcrowding, stagger ticket sales for different days or sessions of a multi-day event.
- Contingency Planning: Have a backup plan ready! If an event needs to be rescheduled or moved to a larger venue, sales will automatically start for the new date or location once the original tickets are sold out.
Benefits of Dynamic Sales Triggers
- Maximize Revenue: Strategically time ticket sales to capitalize on demand and create a sense of scarcity.
- Streamline Sales Management: Reduce manual intervention and automate sales processes, saving time and effort.
- Improve Customer Experience: Provide clear communication about ticket availability and avoid frustrating sell-outs.
We are confident this enhancement will empower you to craft even more effective ticketing strategies and deliver exceptional experiences for your attendees.
Ready to try it out? Log in to your Ticket Falcon account and explore the new sales trigger options on the create/edit tickets page.
Read More