We are excited to announce the beta release of our new Pre-Assign Contact to Tickets feature, designed to revolutionize sponsor registration and enhance overall event management. This powerful addition to Ticket Falcon addresses a crucial need for event organizers: ensuring accurate guest lists and simplifying the check-in process, especially for sponsored events and events utilizing our sub-event feature.
The Challenge of Sponsor Ticket Management:
Managing sponsor ticket allocations can be challenging. Our “sub-events” feature allows you to create private registration links, providing sponsors and other groups exclusive access to their allocated ticket blocks. This allows for controlled registration and ensures that reserved tickets are not publicly available. However, even with this targeted approach, sometimes sponsors or groups may not utilize all their allotted tickets. This can lead to gaps in your guest list, making it difficult to accurately gauge event capacity and plan effectively.
Our Solution: Pre-Assign Contact to Tickets
The Pre-Assign Contact to Tickets feature allows event organizers to:
- Quickly assign comped tickets: Bypass payment and pre-populate your guest list with attendees, saving valuable time and effort.
- Create Ticket Falcon accounts automatically: If the contact does not have an account, one will be created for them seamlessly. This allows the contact to manage the tickets and attendee information. Note: Ticket Falcon accounts are primarily used for ticket buyers or those managing tickets on behalf of others. Individual guests may not need a separate account unless they purchase or manage their tickets directly.
- Assign a single guest per submission: Maintain accuracy and organization in your guest list.
- Customize ticket types with sponsor names: For efficient check-in and sponsor recognition, include sponsor information directly on the ticket (e.g., “VIP | Sponsor: [Sponsor Name]”).
- Ensure Full Utilization of Allocated Ticket Blocks for Sub-Events (Private Registrations): By allowing event organizers to pre-assign the remaining tickets within these private allocations, you can guarantee that your guest list is complete and accurate. This is crucial for precise capacity management, table assignments, and overall event planning.
- Empower sponsors and guests: Allow contact (ticket buyer) to manage their own attendee information and ticket distribution through their Ticket Falcon accounts.
- Improve check-in experience: With pre-registered guests, check-in becomes faster and smoother for attendees and staff.
How It Works for Sponsors:
Imagine a sponsor has a private link for 10 tickets but only registers 5. With the Pre-Assign Contact to Tickets feature, you can pre-assign the remaining 5 to ensure they are accounted for. This finalizes your guest list and leverages our existing communication tools, like reminder emails, to engage these newly assigned attendees. The guest assigned will be able to log in to their Ticket Falcon account to edit their attendee information or send the ticket to another guest. This process defaults the guest’s name to “Guest of [Contact Person’s First Name and Contact Person’s Last Name]” (using the contact information provided in advance). This way, even if the attendee information is not edited, guests can still check in by giving the name of the person who invited them or registered on their behalf. Additionally, attendee survey questions are bypassed during this process since the tickets are pre-assigned.
Benefits for Event Organizers:
- Significant Time Savings: Eliminate the need for manual, one-by-one guest entry, freeing up valuable time for other crucial event-planning tasks.
- Accurate Guest Lists: Gain a more complete and accurate picture of event attendance, crucial for capacity management and planning.
- Streamlined Check-in: Reduce wait times and improve everyone’s check-in experience.
- Enhanced Sponsor Management: Simplify sponsor registration and provide them with greater control over their guest lists.
- Improved Communication: Leverage our reminder email functionality to keep attendees informed and engaged.
- Better event planning: Knowing the exact number of people attending helps with table assignments, catering, and other important aspects of your event.
Ready to Streamline Your Sponsor Registration?
Event organizers can contact us to activate this beta feature and start experiencing its benefits. We appreciate your feedback during this phase.
